ETH Library 17:15 Kolloquium

Plan for tomorrow today: a model for data stewardship

Lars Schöbitz

Global Health Engineering - ETH Zurich

Prof. Elizabeth Tilley

Global Health Engineering - ETH Zurich

November 21, 2024

Meet a data steward

Meet a data steward

I have:

• 10+ years work experience (5 in research)
• empathy, compassion, patience, persistance
• an affinity for IT
• teaching experience
• learned how people learn

I don’t have:

• a doctoral degree
• a qualification in computer science
• a qualification in statistics
• a lot of time

My role - Open Science Specialist

• research data management
• reproducible workflows
• mindset for Open Science
• research communication
• teaching data science tools
• proposal writing

10 learnings from 3 years

#1 Technology is not on our side

Meet a Professor

You are a professor. You’re working long hours; you’re working weekends; you’re sitting in committees, and stuck in meetings that could have been emails; you’re writing proposals, teaching, grading, supervising, and mentoring.

Blog: Attention, Prof: You need a data steward for your team.

The Modern Academic’s Challenges

• Overflowing email inboxes
• Browsers with hundreds of tabs
• Files on stored on Desktops
• MS Teams, Slack, Element, NAS, Google Drive, …
• Credentials, Passwords, OTPs, 2FAs, PATs, …

#2 ETH wants reproducibility

ETH RDM Guidelines

FAIR data sharing principles

FAIR data sharing principles

• Technical in nature
• Require data management strategy to establish workflows
• Not a checkbox, but a process

Findable
Accessible
Interoperable
Reusable

#3 Data management is project management

• 36 students this year
• Essentially managed by one senior scientist and a professort, who makes the effort to see students regularly, in person
• This requires project management

GHE Student Wiki (public)

• Grading criteria
• Communication expectations
• Data storage and data management guidelines
• Presentation standards
• Proposal and thesis writing requirements

Grading rubric & data publication

Four areas of evaluation with 31 sub-areas

• 40/100: Research competence
• 40/100: Thesis report
• 10/100: Colloquium
• 10/100: Examination

‘Data Management’ under ‘Research Competence’

6: Data is fully documented, organized, easy to reproduce, and publication ready. Everything is stored on Google Drive.

But, data publication requirement

Obtaining a 6 from all sub-areas but not publishing the data in the form of a repository will result in a maximum allowed grade of 5.75.

ETH Board Open Research Data position

ETH Board Open Research Data position

#4 Predictability wins

Structure & naming conventions

GHE Google Shared Drive

• ghe-supervision
  • archive
  • bachelors
  • masters
    • msc-sem-proj
    • msc-thesis
      • 2024-msc-thesis-lschoebitz
  • phds

Convention

• YYYY-degree-type-ethzid

A unqiue identifier for each student (and staff) that is used in several places.

#5 Low IT affinity is not a lack of aptitude

Safe learning environments

Growth-mindset for better learning outcomes

• Fixed mindset: ‘I’m not good’
• Growth mindset: ‘I can learn’

Create safe learner environments

• Regular 1:1 research data management meetings
• Bi-monthly half day team events
• Yearly retreat

If people believe that competence in some area is intrinsic (i.e. that you either “have the gene” for it or you don’t), everyone does worse, including the supposedly advantaged. The reason is that if someone doesn’t do well at first, they assume that they lack that aptitude, which biases their future performance.

From: https://teachtogether.tech/en/index.html#s:motivation

• 4 ECTS
• Offered to BSc / MSc / PhD students
• Best practices for data management
• Best practices for survey based research
• Data Science tools: R, Git, GitHub, Quarto
• Transferable skills
• Independent of ETHZ infrastructure

#6 Data != Data

Disclaimer: Data at GHE

• small (few MBs)
• tabular
• non-sensitive
• topics
  • waste management
  • sanitation
  • air quality
  • etc.

Three terms for three stages

Three terms for three stages

term	explanation	file format
unprocessed raw data	data that is not processed and remains in its original form and file type	often XLSX, also CSV and others

Three terms for three stages

term	explanation	file format
unprocessed raw data	data that is not processed and remains in its original form and file type	often XLSX, also CSV and others
processed analysis-ready data	data that is processed to prepare for an analysis and is exported in its new form as a new file	CSV, R data package

Three terms for three stages

term	explanation	file format
unprocessed raw data	data that is not processed and remains in its original form and file type	often XLSX, also CSV and others
processed analysis-ready data	data that is processed to prepare for an analysis and is exported in its new form as a new file	CSV, R data package
final data underlying a publication	data that is the result of an analysis (e.g descriptive statistics or data visualization) and shown in a publication, but then also exported in its new form as a new file	CSV

#7 Data management is a process, not a checkbox

#8 Findable: Publish for humans and computers

Automation from ETH Research Collection

Automation from Zenodo

Automation from GitHub

Open Source

made for collaboration

Automation from GitHub

made for humans

#9 9 to 5 is possible

Meet a professor

• Plans for ‘tomorrow’
• Is ready for increasing requirements
• Dedicates financial resources to data stewardship

#10 Funding for Open Research Data exists

Funding schemes

swissuniversities

• 2021 - 2024: swissuniversities - Open Science I
  
• 2025 - 2028: swissuniversities - Open Science II (~ CHF 10 to 30 million)
• Watch: Action Line B5.2 - Professionalisation of ORD specialists and related services
• Newsletter sign-up: https://sympa.ethz.ch/sympa/subscribe/isci

Funding schemes

ETH Board

• Global Health Engineering was awarded 2 Contribute and 3 Explore projects worth 500’000 CHF
• 2021 - 2024: ~ 100 projects funded (~ CHF 10 million in total)
• Newsletter sign-up: https://open-research-data-portal.ch/ (bottom of page)

swissuniversities Action Plan

10 take-aways from 30 minutes

• #1 Technology is not on our side
• #2 ETH wants reproducibility
• #3 Data management is project management
• #4 Predictability wins
• #5 Low IT affinity is not a lack of aptitude
• #6 Data != Data
• #7 Data management is a process, not a checkbox
• #8 Findable: Publish for humans and computers
• #9: 9 to 5 is possible
• #10 Funding for Open Research Data exists

Thanks! 🌻

Slides created via revealjs and Quarto: https://quarto.org/docs/presentations/revealjs/

Slide background image taken from Danielle Navarro

Access slides as PDF on GitHub

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